Printing Out Names & Email Addresses in the Address Book
Sheila Schuander asked if there is a way to print out all her Outlook
Express contacts in a way that would display each one's "display name" and
actual email address, such as, say, "Big John" and "johnjones@xyz.com."
This can be done by opening Outlook Express, clicking Create, and placing the contacts'
names into the CC (carbon copy*) address field, where only the "display names" will be
shown.
The names can all be selected at once by clicking the top name, holding down
Shift, and clicking the bottom name. Then click the CC-> button to transfer
them to the CC field.
Next, mouse-select the entire CC list of names, do a
right-click and choose Copy. Finally, do a right-click in the Outlook Express message
area and choose Paste, whereupon all the names and their email addresses
will be listed, with each pair separated by a semi-colon (;).
Individually, any contact's email address can be displayed by
right-clicking the Name and choosing Properties.
*It doesn't matter whether you use the To field, the CC field, or the BCC field, since the email will not be sent anywhere, but simply deleted after collecting your Address Book list.
Outlook Express Sending Out Multiple Copies of a Message
Speaking of Outlook Express, Dave Mericle wrote that his copy recently began
sending out multiple copies of messages and also won't let him delete certain other
messages. Well, there can be many reasons for Outlook Express malfunctioning, including a
corrupted version of the program. In any case, Outlook Express comes with
Windows, and a corrupted copy can be replaced with a free download from
Microsoft.com.
As for the mechanics of sending and receiving messages, Outlook Express works through
your ISP (Internet Service Provider, such as Cox) and part of your monthly membership fee goes toward
maintaining your email service. Most Outlook Express problems can be fixed with a call to the tech department, where 24/7 telephone support is the norm.
If you do decide to replace a corrupted version of Outlook Express, you should first back
up your messages by making a copy of all your "DBX" files. Instructions for
doing this can be found here:
Copying DBX Files to Another PC.
Inserting Clipart into an Outgoing Email Message
Christi White asked how to insert a clipart image into an email. She said a
friend just clicks on Insert>Picture>Clipart and a large selection of
drawings appear, from which to choose. Well, all email programs have an
option for "inserting a file," be it a photo or a document or a bit of
clipart. Look for the "Paperclip" icon or the word "Insert."
As for Christi's friend's clips, they likely came with a Microsoft program and are in a default folder named "Clipart,"
to which her email program points automatically.
A Better Way to Get Free Clipart
However, by today's standards, these are a pretty uninspired collection of
artwork. It's better to go to Google.com, type a description of the drawing you
want, and click "Search Images."
Unlocking a "Read Only" File
Bill Karn wrote to say he has some documents that are "Read Only" files (which means
they can be read but not changed in any way) and asked how to make them
editable. Such a document's status can be changed by right-clicking its file
name, choosing Properties, and unchecking the "Read Only" box.
Alternatively, the "read only" status can be circumvented by clicking
File>Save As, and giving the file a new name and/or new location.
