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Page & Chapter Numbering
in Microsoft Word
Gracia Tader asked how to insert page and chapter numbers into an MSWord document so that not only would the page numbers change automatically, the chapter numbers would change automatically, too.
Well, page numbering is done by going to Insert>Page Numbers, where you find options for placing the numbers at the top or bottom, along with choosing left, right, or center alignment.
However, chapters have no established number of pages in each one, so having them change automatically is very challenging. What's easier is to produce each chapter as a separate file with page numbering as described above.
In the header or footer print, say, "Chapter 1" on each page, followed by, say, "Page 1, 2, 3, etc." changing incrementally. Then save the document as, say, "MyStory-01.doc."
Name Chapter 2 "MyStory-02.doc" and have the first page of the file begin with the number following the last page number of Chapter 1.
Finally, when all the chapters are completed they can be combined into a single document by appending each subsequent chapter to the previous one and giving the document a new name (such as MyStory.doc).
Partial View of Windows Character Map
To activate the Character Map click on Start> Run, type charmap into the Run box, and click OK.
Use this tool to insert special characters or symbols into any document,
including email messages.
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Another MSWord Question
Speaking of Microsoft Word, Maureen Thompson called to say she brought some documents home from the office on a flash memory stick, but that they wouldn't open when double-clicked. Well, her boss had created the documents with Word-2007, but Maureen has Word-2003 at home.
I explained that a free 2007-to-2003 converter is available at Microsoft.com, but said I would do the conversion for her if she would email the files to me. Since I have Word-2007, I was able to do the fix and have the files back to her in less than 10 minutes.
MSOffice-2007 Files Can Be Opened with OpenOffice
Another option for opening Word/Excel/Powerpoint-2007 documents by those who don't have Microsoft Office-2007 is to use OpenOffice-3.0, which is free from
OpenOffice.org.
Speaking of which, I personally prefer OpenOffice to Microsoft Office and believe it will increasingly become a serious challenger to the pricey Microsoft and WordPerfect suites. The fact that OpenOffice is free does NOT mean it's inferior. It can even produce Adobe Acrobat-compatible PDF files.
When Maureen's double-clicks didn't open the Word files, by the way, she thought the program had disappeared and asked how to find it. I told her to click on Start>Run, type in winword, and click OK, whereupon "WindowsWord" promptly opened.
Well, typing various terms into the "Start>Run" box can be a handy way of opening other programs, as well.
For instance, NOTEPAD and WORDPAD will open those programs. CALC will open the Windows Calculator, and PBRUSH will open Windows Paint (aka PaintBrush). REGEDIT will open the Registry Editor and CHARMAP will open a Character Map that displays foreign language characters and special symbols that can be inserted into any document.
For pastime enthusiasts SOL will open Solitaire, while FREECELL and PINBALL will launch those games. (Capital letters are used here for emphasis only - "Run" commands are not case-sensitive.)
Regarding no-cost word processors, keep in mind that all versions of Windows do come with WordPad.
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