Since 1980 - Specializing in Help to Beginning PC Users
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Since 1980 - Specializing in Help to Beginning PC Users Se Habla Español (949) 646-8615 (949) 646-8615 |
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| Archives of Computer Tutor Don Columns from: 2003, 2004, 2005, 2006, 2007, 2008, 2009 |
Include Music and/or Pictures with EmailGeorge Penner asked how to put music into his Outlook Express emails so recipients will hear it upon opening the message. Others have asked how to insert clipart into their messages.Insert Music or Clipart into an Outlook Express Email Well, lots of downloadable Christmas songs and holiday animations are available on this site. A clipart image can be placed into an outgoing message by right-clicking one found on a web page, choosing COPY, right-clicking inside the body of the outgoing email, and choosing PASTE. Finally, click Format and check "Send Pictures with Message." As for background music, right-click a song found online and choose Save Target As to place the song in your Music (or My Music) folder. Next create a message in Outlook Express, click Format>Background>Sound, and click Browse to find your chosen song. Sending Songs and/or Pictures with Outlook Express Email You can also click Insert>File Attachment to send one or more songs for a recipient to download. Insert>Picture will do the same with graphic files. All the above also applies to Windows Live Mail. Other email programs allow you to send attachments, but their procedures for inserting songs and images vary widely. Just click Help or press F1 in those programs for detailed information. Speaking of Outlook Express, you have the program if you have any version of Windows prior to Vista. Vista users may have Windows Live Mail which is the successor to OE. All the above instructions apply to both programs. Differences Among Various Email Programs A number of readers have asked what the differences are among OE / Windows Live Mail and the various free Web-based email programs (such as Gmail, Yahoo Mail, Hotmail, AOL Mail, Juno, and AIM). Well, one of the most significant differences is that web-based email messages are surrounded by advertising. OE and WLM conversely, have no advertising built into the programs and you can manipulate your message pages in many different ways. For instance, you can mouse-grab any edge or corner and reshape the message window to suit yourself. If you want to select the entire message with Edit>Select All (or Ctrl+A) only the text in an OE or WLM message will be highlighted, whereas the entire web page will be highlighted with web-based programs. My personal solution to these issues is to use Outlook Express along with a Web-based Gmail account (Google Mail). This way I get the best of both worlds. I put my Gmail address on my web site (www.pcdon.com) but I have incoming messages forwarded to my OE account. So why bother with Gmail when I read the messages in OE anyway? Well, I receive so much mail that I like to send an acknowledgement to each writer saying I got the message and will try to respond ASAP – and I include a phone number in case the writer would rather call. This auto-response feature is available with Gmail, but not with Outlook Express. The same is true regarding auto-forward feature of Gmail. Also, this provides me with two copies of each message, one on my PC (Outlook Express folders) and another on a Google server somewhere in cyberspace. (If your email is important it is essential to have an off-site backup somewhere>) Another reason for using Gmail to receive messages is that Google does an outstanding job on clearing out spam. The ISP that handles my OE mail is not as thorough. Another advantage is that my Gmail messages are available from anywhere in the world and on any computer with an Internet connection. Yes, it is possible to retrieve my OE mail from a remote location by accessing my ISP's home page, but Gmail much, much is easier. © Donald Ray Edrington - All Rights Reserved
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