Digital Photo Fundamentals

Pictures from Camera into Computer Using Irfanview Terms: View Size vs Print Size, etc. Free Photography - Naming Pics, Albums When Digital Camera Photos Can't Be Found Digital Photography for Not So Digital Seniors

   Basic Image-Editing

How to Crop - Resize a Photo Problem Enlarging Digital Pictures Understanding CYMK & RGB Colors How to Straighten (Rotate, Align) a Photo Darkrooms Replaced by Computers Be Your Own Photo Processing Shop

   Text in Pictures

Adding Text to a Photo Text & Picture In a Word Text Box

   Displaying Your Pictures

Printing Multiple Photos on a Single Page Displaying Your Photos as a Slideshow Printing Photo Thumbnail Sheets When Multiple Photos Don't All Fit on a Print-Out Print Yourself or Have Pics Processed Elsewhere?

   Online Images - Emailing Pics

Emailing Pictures Reducing a Digital Photo's File Size Red X Instead of a Picture Reducing the File Size of a Video Print Yourself or Have Pics Processed Elsewhere? Copying Images from a Web Site or an Email

   Pic Formats - File Extensions

Digital Picture Formats Difference Between "Drawing" & "Painting" Programs Digital Cameras & Megapixelss Choosing File Associations for Picture Files More PC Help & Free Programs Can Be Found Here. Some Favorite Links

Dividing a Word Processing Document into Columns

A reader called to say she tried using her word processor to create a list of names and addresses in two columns, but that she was having trouble keeping the data lined up properly from one column to the next.

Well, the problem is that if you click on Format and then choose Columns>Number of Columns, you're choosing a procedure that is intended for an entirely different purpose. Let's take a look.

If you've ever read a lengthy document that was printed in the traditional "edge-to-edge-of-the-paper" style, you know how tiring it can be on the eyes. Well, dividing the text into multiple columns can make it much easier to read.

If you already have a lengthy document, you can highlight it with Ctrl+A (Select ALL) and go to Format>Columns, where you'll find options for choosing the number of columns and the amount of space between them.

With programs like MSWord you can even mouse-select portions of text and make the column attributes vary from one part of a document to another. This means you can have, say, four paragraphs displayed in two columns, the next two paragraphs in three columns, and the rest of the document in one column.

However, these columns will appear on your monitor properly only if you've chosen View, Print Layout. "View, Normal" will give you a single column view, although the print-out will be in whatever column format you've selected.

Getting back to my reader's question about putting names and addresses in two matching columns, the answer is to use your word processor's "Table" options. If you go to Table>Insert Table, you would choose (in this case) two Columns and the approximate number of Rows needed to accommodate the intended list. (Additional rows can always be inserted later.)

With this layout, the names would be typed in the left column cells and addresses would be typed in the corresponding right column cells. If the names needed to be divided by First and Last, a three column table could be used.

If other elements of the data need to be separated (such as City, State, and Zip Code) the number of columns would be set up accordingly. The top row of a Word Table can list these designations, and all the data could later be sorted by, say, Last Name, or by Zip Code, or however one wants. Just be sure to check the marker indicating your "Table has a Header Row."

Yes, all of the above can also be done with a spreadsheet program — but one of the advantages of using one's word processor is that data too wide to fit into a cell will automatically word-wrap to additional lines, with other cells in the row expanding accordingly to keep everything lined up.

Another way to put names and addresses into two columns is to use Tab Settings. This is explained in detail here.